ePosting

Master your invoices - automated & paperless

Are you still approving invoices on paper?

ePosting is your cloud based module to master your workflow from receipt to posting invoices. Reduce the throughput time of your invoice approval process with highly flexible and transparent workflows and start using ePosting today.

Start using ePosting today

Learn more in our video -
check it out now!

ePosting – Features

Various Input Options Use the same input process regardless of the invoice format:
e-mail, paper and e-invoice

Intelligent Optical Character Recognition Your invoices data is captured, identified and processed automatically

Smart Approval Workflow Assign your individual workflows based on your business rules and financial competences

Mobile App Approve and reject your invoices – anytime & anywhere

Paperless Save space and time as invoice scans are forwarded directly to your archive

ERP Integration Predefined interfaces for all major accounting and material management systems are available

Process Monitoring Instant process check on all levels, including direct notifications for special invoices

Scan to Archive Get rid of your paperwork by scanning even your regular correspondence

ePosting – How it works

Input

With ePosting you can quickly capture invoices from multiple channels and create high quality digital images stored in your document management system. Within seconds ePosting turns the invoices supplier, header, line item and amount information into electronic data using its built in data extraction features. No manual rekeying is required. All details and invoice images are now available in electronic form.
Where invoice data is unclear, ePosting uses a smart lookup process to check against ERP master data and presents a list of potential matches. One click selects the right supplier and processing moves along.

Assign

The assigner, e.g. the accountant, starts the account payable workflow based on your company`s financial competence. It is also possible to create easily an individual tailored workflow that fits a 100% to your needs.
The assigner can choose if the approval actions should be executed serial or parallel.

Check

The checker verifies the invoices easily via PC or smartphone. The invoices can be checked by looking at the corresponding invoice scan and forward it to the next workflow participant. In case of errors, it might be returned to the accounting department. This task can be performed during any spare moments, thus improving speed and efficiency.

Approve

The cost center leader approves or rejects invoices easily via PC or smartphone. The invoices can be checked by looking at the corresponding invoice scan and can be forwarded to the next workflow participant. In case of errors, it might be returned to the accounting department.

Post

The accountant posts the invoices directly to the ERP system, once the workflow is finished. Additionally the scan of the invoice is forwarded to your archive. The invoice details as well as the workflow history remain in the ePosting module. Optional full process step automation is available.

ePosting – Success Stories

Olivier Ruppen
Head of Accounts payables
Randstad ( Switzerland ) AG

Business Expenses Management. The administrative expenses declined in a significant way - not only in accounting, but also at the more than 200 employees.

In addition to the elimination of post – shipment and the manual posting, especially the mobile options showed to be extremely efficient. Our employees can now capture their expense receipts timely and location independent in a simple manner. This is exactly our idea of mobility and flexibility.
Olivier Ruppen
Head of Accounts payables
Randstad ( Switzerland ) AG

Business Expenses Management. The administrative expenses declined in a significant way - not only in accounting, but also at the more than 200 employees.

In addition to the elimination of post – shipment and the manual posting, especially the mobile options showed to be extremely efficient. Our employees can now capture their expense receipts timely and location independent in a simple manner. This is exactly our idea of mobility and flexibility.